Read view. You view the document in full screen so that the space is maximized for reading or commenting.Print layout. Shows how your document will look when it is printed.When editing or reading a document, you may want to change the way you view the page to do a better job at editing it. In Microsoft Word, you can select from four different views: The other way is using the toolbar located in under the Review tab and in the Changes group. Select one or the other. When changes have been noted in a balloon, you can right click on the balloon and either accept or reject the change. There are two ways to accept and reject changes. The first and most commonly used way is within the body of the document. You can select, then right click on any word, sentence, or paragraph for which a change has been suggested. When you right click, you will see a drop down menu. Accept or reject change will be one of your choices. Whenever you make a change using the Track Changes feature, you or whoever owns the document can then go through and either accept or reject the suggested changes. All changes made to a document are only proposed changes until they are accepted or rejected. Original Markup allows you to view the original document with the original changes.
You can also click on the Reviewing Pane button in the Tracking group to see the changes that have been made. This appears in a pane at the left side of the document window. These are proofreading marks that Microsoft Word uses. In the picture above, Track Changes was used. The words that were replaced were struck through and in red. The new words were also in red, but underlined. You will see it right below Mailings in the Tracking Group.īy clicking on Track Changes, Microsoft Word will mark everything that you change. Microsoft Word allows you to track any changes that you make to a document. This is helpful if more than one person is working on the same file, if you have an editor, or if you simply want to be able to see changes you have made and be able to refer to the "old" version.Īs with most of the editing features on Microsoft Word, Track Changes is located under the Review tab. Want to learn more? Take an online course in Microsoft Word 2016. You can also click on the File tab> Options>Proofing to establish the types of errors you want Spell Check to find and correct. Go to the "When Correcting Spelling in Microsoft Office programs" section. If you add it to the dictionary, it will apply to all documents. You can choose to ignore this instance of the correction suggestion, ignore all instances in the document, or add the word to the user dictionary so it will not be marked as a misspelled word again.
The example above shows a spelling error. To locate Spell Check in Microsoft Word 2016, click on the Review tab, then click the Spelling & Grammar button on the left. You will see it on the far left. It is distinguishable by the large blue checkmark with ABC written above it, as in the picture below.Īs it reads through your document, Word will display any errors it finds, as well as offer any suggestions, in the pane on the right. See the snapshot below: Spell check goes through your document from beginning to end (or just in selected parts) and selects misspelled words, grammatical errors, punctuation errors, and any number of other errors you want it to find. Spell Check. If you have never used Spell Check before, then you are in for a treat.
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